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Business & Academic Continuity of Operations

The Business and Academic Continuity of Operations Planning Program is to document a plan for recovery and resumption of critical functions within your department after an emergency has occurred. This is a tool to be used as a guide to assist you in developing a plan that is effective for your department, and you should feel free to be flexible in creating your individual plan.

1. Alert people in the immediate area of the fire/explosion and evacuate the area, and call 911.
2. If you have been trained and it is safe to do so, you may attempt to extinguish a fire with a portable fire extinguisher. If you have not been trained to use a fire extinguisher you must evacuate the area.
3. Confine the fire by closing doors as you leave the area.
4. If the automatic fire alarm has not been activated, activate the building fire alarm system by pulling the handle on a manual pull station.
5. Evacuate the building following the procedures listed above.

Keeping Updated

• Alerts on home page
• Your supervisor, department/college administrator or building coordinator.

 1. What is a lockdown?

A lockdown of a building or group of buildings is an emergency procedure intended to secure and protect occupants who are in the proximity of an immediate threat. This procedure is used when it may be more dangerous to evacuate a building than stay inside. By controlling entry/exit and movement within a facility, emergency personnel are better able to contain and handle any threats. All internal and external doors and windows must be locked or secured. Occupants inside the building(s) are to remain inside their secured rooms and await escort from emergency personnel.

2. What is the role of Faculty and Supervisors during a lockdown?

As with any campus emergency, the expectation of students is that their professor, instructor or supervisor will provide leadership and reassurance throughout the event. It is therefore very important that Faculty and Supervisors familiarize themselves with the lockdown procedures and be prepared to secure their classrooms should it be required.

3. How are individuals notified of the need to lockdown?

There are various communication tools available to alert individuals when there is an emergency on Campus. In accordance with the University’s emergency communication protocol, the method for disseminating emergency alerts will be based on the situation and building(s) affected. Notification may come from a departmental administrator, over a PA or public broadcast system, via electronic signage, by email or directly from emergency personnel. A variety of emergency notification tools will be used to ensure the message is delivered as quickly as possible.

Alerts and updates will be broadcast on the UA website: .

4. Do not open the door once it has been secured until emergency personnel are at the door. a) How will I know that it’s not the perpetrator pretending to be a police officer?

Emergency personnel will identify themselves and provide individuals with specific information, such as a password. If a password is used, it will be communicated early in the response and only to the occupants of the affected building(s). For the safety of all involved this password must remain confidential. Emergency personnel will also have identification and keys for all doors. If you have doubt as to the identity of any individual, remain secured inside and request that they open the door.

b) What should I do if an individual inside the room I am in insists on opening the secured door, potentially exposing the other occupants?

Individuals who refuse to follow instructions from emergency personal during a lockdown risk endangering themselves and others. Appealing to the individual’s respect for their own safety and the safety of others is encouraged. In exceptional circumstances, Faculty and Staff may choose actions they deem personally necessary to reduce risks to themselves and others with whom they are locked down.

5. Do not use or hide in washrooms.

Restrooms do not offer a secondary escape. There are no alternate doors or windows. There are few places to hide and noises are often amplified which can bring attention to your location.

6. Do not travel down long corridors.

Unless you are very close to an exit, do not travel down long hallways to get to one. Hallways offer limited areas of refuge should you encounter a threatening individual.

7. Do not assemble in large open areas.

Large open areas, such as cafeterias, generally do not have doors that can be secured and offer limited areas in which to hide. An assailant may intentionally target these areas believing that they can create a larger impact in populated gathering places. If you find yourself in an open area assess your surroundings and proximity to adjacent rooms and exits. Should you need to remain in an open area, attempt to put an obstacle or barrier in front of yourself for protection. If it safe to do so, you may consider relocating if you can access a room that can be secured.

8. Do not call 911 unless you have immediate concern for your safety, the safety of others or feel you have critical information that will assist emergency personnel in the response.

Knowledge of the location or direction of the threat, having credible information on the motivation or intention of the perpetrator(s), or requiring personal emergency assistance would justify a call to 911.

Keep in mind that calling 911 during an emergency has potential to overload the telephone system, thereby creating additional challenges for emergency response personnel and emergency notification systems.

Consider that when you make any telephone call during a lockdown you risk being heard, potentially exposing your location and jeopardizing your safety.

911 Operators will not be able to provide you with additional information on the situation, expected duration of the lockdown or police response.

9. If the fire alarm is activated, remain where you are and wait for further instructions over a PA or portable loudspeaker.

A perpetrator may attempt to have individuals evacuate from their secured rooms by pulling the fire alarm. Emergency personnel will immediately provide instructions to occupants if they are to evacuate or remain secured. Consider your closest exit and an alternate in the event that you are directed to evacuate. Be assured that police would be working with the fire department in evaluating the appropriate response to this type of occurrence.

10. If you encounter or are held hostage by an assailant.

It is important to recognize that every situation is unique and that you must use your own judgment to protect yourself. Try to stay calm, avoid sudden movements and refrain from provoking the individual.

Investigations following recent school shootings have determined that in almost all cases at least one other person was aware of the perpetrator’s intent to do harm. This intent could be expressed by the perpetrator days, weeks or months before the event.

 

A pandemic influenza is a worldwide outbreak of a new flu virus for which there is little or no immunity (protection). No one can predict when the next pandemic flu will occur or how seer it will be. What is known is that flu pandemics have occurred three times in the last century. The virus spread easily from person-to-person, may cause serious illness and can sweep across the country and round the world in a very short time. A flu pandemic may come and go in waves.

The challenges facing the a multi-campus system, like the University of èßäÉçÇø¹ÙÍø, during a pandemic are many and planning a  response to a pandemic event and other infection control and emergency events is an ongoing process. As such, monitoring your specific campus (UAA, UAF and UAS) sites will be necessary. They will be updated in response to updates and changes in the global, national, regional, and campus status of the potential influenza threat.

UA Pandemic Preparedness Plan

Would you know what to do if a dangerous chemical is released or spilled in your neighborhood or near your work site?

Hazardous chemicals are all around us. They are used in factories and on farms, and are transported on our highways and rail lines. They can be solids, liquids or gases. While some can be seen and smelled, others may be invisible or odor free.

If a hazardous chemical is spilled or released into the air — either accidentally or with criminal intent — you may need to take protective actions until the spill is cleaned up or the gas cloud blows away.

In situations that require sheltering in place, you will be notified by the authorities in your community. You may hear an explosion, see a smoke or vapor cloud, or notice an unusual smell.

Listen to local TV and radio news broadcasts, or your NOAA all-hazards weather radio for instructions. If you are told to shelter in place, take action immediately.

• Go inside.
• Close and lock all doors and windows.
• Shut off any heating or cooling systems and close fireplace dampers.
• Gather people and pets in your shelter room and seal windows, doors and vents.
• Keep listening to radio or TV for an "all clear" or further instructions.

 

Although any threatened use of a biological or chemical agent must be treated as though it is real, experience has demonstrated that these are likely to be a hoax However, caution is advised when dealing with any suspicious package or letter.

Common features of suspect packages or letters are:

• There may be liquid leaking from package.
• They tend to have hand-applied postage.
• They have excessive postage.
• They are addressed to a position, not a person.
• There may be no return address.
• They are often hand written or have a poorly typed address.
• They tend not to be in business format envelopes.
• There may be misspelling of common words.
• They may have restrictive markings such as "Confidential", "Personal", etc.
• They may have excessive weight and/or the feel of a powdery or foreign substance.
• There may be foreign post marks and/or writing.
• The source of the letter/package is not recognized by recipient/addressee.

If you believe you have received a suspect package or letter, you should:

1. NOT open the letter or package.
2. Contact your campus police.
3. Remain at the site until police arrive with instructions.

If you inadvertently open a suspect package/letter or if it is leaking liquid or an unknown substance, you should:

1. Immediately set the item down gently at the location where it was opened.
2. Contact local Police at 911.
3. All potentially exposed persons should leave the area and wash exposed skin with soap and water.
4. Return to an area within the building adjacent to the initial exposure and wait for police (For example, a hallway outside the original room).
5. Do not allow others into the area. If anyone enters the area, they should stay in the area until instructed to leave by Police.
6. Remember that this is NOT a medical emergency yet, but it is a potential contamination problem.
7. This is also a potential crime scene - preserve evidence and pay attention to what you have seen or done.

You should NOT do the following:

1. Pass the letter or package to others to look at.
2. Disturb any contents in the letter or package. Handling the letter/package may only spread the substance contained inside and increase the chances of it getting into the air.
3. Ignore the threat, it must be treated as real until properly evaluated.
4. Leave the building until instructed to do so.

Guidelines for Screening Suspicious Packages and Letters - Concerns for Explosive Devices

A suspicious package or letter may have any of the features listed above for suspicious packages and letters that may contain biological or chemical materials, including the following:

• They may have bumps, wires, or pieces of metal exposed.
• They may be heavy.
• They may have an excessive amount of securing material, such as tape, string, etc.

If you suspect that a package or letter contains an explosive device, you should:

1. Not move or open the package or letter.
2. Not let other people inspect or handle the package or letter.
3. Immediately evacuate the immediate and surrounding area.
4. Call 911 from a safe location.

Keeping Updated

• Alerts on 
• Your supervisor, department/college administrator or building coordinator.